SECURE FILE STORAGE
Our secure file storage is safe, secure, compliant, and affordable.
We store your documents by the box, and not by the space used in our secure facility. This makes storing your records with us significantly more cost-efficient than any other storage options.
When you or one of your client's requires a file, just let us know. Our fast file recall service can get the file sent quickly where it needs to go, either by a secure private portal or hand delivery.
Not sure about what needs to be stored or how off-site secure file storage works? Ask us about creating an internal records management program for your business. We offer comprehensive document management and protection for the files you must retain for regulatory compliance.
WHY USE OUR SECURE FILE STORAGE?
Enhanced Security
Offsite storage facilities often have advanced security measures like 24/7 surveillance, secure access controls, and climate-controlled environments to protect documents from unauthorized access, theft, or damage.
Disaster Protection
In the event of a fire, flood, or other disaster at your primary location, offsite storage ensures your valuable data remains safe, protected and accessible.
Cost Effectiveness
Offsite storage can be more economical than maintaining your own storage facilities, as it frees up valuable office space and reduces the need for in-house document management staff.
Space Optimization
By storing documents offsite, you can free up valuable physical office space, which can be used for more productive purposes.
Easy Access, Retrieval
Reputable offsite storage providers offer efficient document retrieval services, allowing you to access your files quickly and easily when needed.
Compliance
Offsite storage can help businesses meet regulatory requirements for data storage and security.
Business Continuity
Offsite storage ensures that your business can continue to operate even if a disaster occurs at your primary location.
Chain of Custody
Offsite storage facilities implement strict protocols for document handling, tracking, and chain of custody, further reducing the risk of data breaches or loss.
SECURE FILE STORAGE & RETRIEVAL
Our records management system can locate and send items quickly
Record Review Dates
When you store your records with us, they are assigned a ‘review’ date. Our system will notify us prior to this date, and we in turn will work with you to determine what’s next for your files – which can be certified document destruction, or returning them back to storage until their next review. You are in complete control throughout your document's life cycle.
Document Storage Report
Each of our customers receives a monthly report that includes all account activity within their company or organization with regard to the stored files. As a result, you can stay on top of your confidential information 24/7.
This activity report Includes:
- Name of person requesting cartons, files or information, time and date
- The time and date cartons were signed out by your company and returned to us
- Date and time cartons are retrieved, delivered and signed for by your company
Records Management
It can be difficult to understand records and privacy-related laws, and industry requirements and retention periods. Managing the retention of your business records for storage can also be complicated and time-consuming. Our trained staff can help reduce your risk, and save you time and money by helping you with a records management program.
Packing your Documents
Do you need help packing up your records into cartons? Let us help! We are pros at indexing, archiving and barcoding all manner of documents for fast and easy retrieval. For instance, we can cross-file documents within cartons and schedule times for certain records to be maintained or securely destroyed.
Document Storage Security
Our secure storage facilities protect your valuable business information from theft, flood and fire damage. We use engineered storage systems that are designed to hold thousands of cartons. Our cartons are built to the strongest standards for stacking and file protection. Our record center is under a secure 24-hour infrared monitored video surveillance. Your information is very safe with us!
